Answer support questions on WhatsApp and log tickets automatically

An AI trained on your website and documents answers WhatsApp questions and logs support tickets automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"customer sends WhatsApp message"]:::trig s0["receive customer question"]:::task s1["ai generates answer"]:::svc s2["determine if human needed"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"× needs human support"}:::gate s2 --> gx p00["send answer to customer"]:::task gx -->|"resolved by ai"| p00 p10["collect account details"]:::task gx -->|"needs escalation"| p10 p11["log support ticket"]:::task p10 --> p11 p00 --> out p11 --> out out[/"instant answer or logged ticket"/]:::out pay{{"faster support with less manual work"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsMessaging & NotificationsDocument Processing & OCRSpreadsheet & Database OpsWeb Scraping & Data CollectionSurvey & FeedbackEducation & TrainingCustomer Support & Ticketing
Connects
WhatsAppGoogle SheetsPinecone

The problem it solves

Your team fields the same support questions again and again across chat and WhatsApp, and when a question needs a real ticket, someone still has to track down the details and log it by hand. That back and forth slows down both your team and your customers.

Who it fits

A customer support team that wants a trained chatbot to handle common questions and escalate real issues.

How it works

  1. The bot is trained on your website pages and support documents.
  2. A customer asks a question on WhatsApp.
  3. The AI answers using what it learned from your content.
  4. If the issue needs a person, the bot asks for details like an order or account number.
  5. A support ticket is logged in a spreadsheet and a confirmation email is sent to the customer.
What you get

Common questions answered without any wait

Customers get instant answers to common questions on WhatsApp any time of day, with real issues turned into tickets for your team automatically.

What you get

Instant WhatsApp answers plus a logged support ticket with confirmation email when human help is needed.

What you need

A Pinecone account, a Google Sheets account, WhatsApp Business API access, and an email sending service.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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