Answer employee HR and IT questions by text or voice message

Answers employee HR and IT questions instantly, whether they type or send a voice message on WhatsApp or Telegram.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"employee sends text or voice message"]:::trig s0["identify message type"]:::task s1["search hr and it docs"]:::svc s2["ai writes response"]:::svc s3["send answer back"]:::svc trig --> s0 s1 --> s2 s2 --> s3 gx{"× text or voice message"}:::gate s0 --> gx p00["transcribe to text"]:::task gx -->|"voice message"| p00 p10["use text as is"]:::task gx -->|"text message"| p10 jn{"○ message ready"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"accurate answer sent to employee"/]:::out pay{{"frees hr and it from repetitive questions"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsVoice & PhoneKnowledge Base & RAGDocument Processing & OCRImage & Media ProcessingCustomer Support & Ticketing
Connects
OpenAIWhatsAppTelegramSupabase

The problem it solves

Your HR and IT teams get the same routine questions over and over, pulling them away from higher-value work. Employees often give up trying to find an answer in a policy document or wait days for a reply, especially when they can't sit down and type out a question.

Who it fits

HR and IT teams at growing companies who want to cut down on repetitive employee questions.

How it works

  1. Starts when an employee sends a text or voice message on WhatsApp or Telegram
  2. Transcribes voice messages into text automatically
  3. Searches your internal HR and IT documentation for the relevant answer
  4. AI writes a clear, accurate response based on what it finds
  5. Sends the answer back to the employee in the same chat
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes freed hours go to other HR or IT work and that the AI's answers are accurate enough to close out the question without follow-up.

What you get

An instant, accurate answer to the employee's HR or IT question, sent right back to their chat.

What you need

An OpenAI account, WhatsApp or Telegram business messaging, a transcription service, and a vector database such as Supabase or Qdrant.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Back to the AI Playbook