Screen job candidates with AI phone calls and auto-log results

Calls new candidates automatically, analyzes the conversation with AI, and updates your spreadsheet with the details.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig[\"new candidate row appears"\]:::trigdata s0["call candidate for screening"]:::svc s1["pull call transcript"]:::task s2["extract experience and salary details"]:::task s3[("update spreadsheet row")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"candidate row filled with screening details"/]:::out pay{{"screens candidates without recruiter time"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneSpreadsheet & Database Ops
Connects
Google SheetsGoogle GeminiVapi

The problem it solves

Screening every applicant with a phone call takes time your recruiting team doesn't always have, and typing up notes afterward is its own chore. Important details like salary expectations or notice period get lost or recorded inconsistently.

Who it fits

Recruiters and HR teams doing high-volume candidate outreach.

How it works

  1. Starts when a new candidate row appears in your spreadsheet
  2. A Vapi voice assistant calls the candidate to conduct a screening interview
  3. The call transcript is pulled once the conversation ends
  4. Google Gemini reads the transcript and pulls out experience, salary, and notice period
  5. The same spreadsheet row is updated with the structured results
What you get

Candidates screened before you even pick up the phone

Every new candidate gets a screening call automatically, and the results land logged in your spreadsheet ready for review.

What you get

A spreadsheet row per candidate filled in automatically with their screening call details.

What you need

A Google Sheets account, a Vapi account, and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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