Manage your Gmail inbox and calendar with an AI assistant

Reads and labels your emails, drafts replies, and finds open meeting times on your calendar automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email received"]:::trig s0["Email read and labeled"]:::task s1["Reply drafted with priority"]:::task trig --> s0 s0 --> s1 gx{"× is it a scheduling request"}:::gate s1 --> gx p00["Calendar checked for slots"]:::task gx -->|"Scheduling email"| p00 p01["Meeting times proposed"]:::task p00 --> p01 p10["Reply ready to send"]:::task gx -->|"Other email"| p10 p01 --> out p10 --> out out[/"drafted reply or proposed meeting times"/]:::out pay{{"faster inbox triage and scheduling"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGEmail AutomationScheduling & Calendar
Connects
GmailGoogle CalendarOpenAI

The problem it solves

Your inbox fills up faster than you can read it, and important messages get buried under newsletters and small talk. Finding a free slot to meet someone means flipping between your calendar and your email thread, over and over.

Who it fits

Busy professionals and small business owners who manage their own inbox and scheduling.

How it works

  1. A new email arrives in your Gmail inbox
  2. AI reads the message and applies the right label automatically
  3. It drafts a suggested reply and flags the priority of the message
  4. For scheduling requests, it checks Google Calendar for conflicts and open slots
  5. You get a ready-to-send reply and proposed meeting times, remembering the conversation history
What you get

Emails labeled and replies drafted while you're away

Your emails get read and labeled, replies get drafted, and open meeting times get found on your calendar automatically.

What you get

Labeled emails, drafted replies, and suggested meeting times based on your real calendar availability.

What you need

A Gmail account and a Google Calendar account, plus an OpenAI account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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