Website chatbot that answers questions and books meetings

Answers visitor questions from your knowledge base, books meetings on your calendar, and hands off tickets when needed.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"visitor sends chat message"]:::trig s0["receive visitor message"]:::task s1["classify what visitor needs"]:::svc trig --> s0 s0 --> s1 gx{"× what does visitor need"}:::gate s1 --> gx p00["check calendar availability"]:::task gx -->|"book meeting"| p00 p01["book meeting"]:::task p00 --> p01 p10["search knowledge base"]:::task gx -->|"answer question"| p10 p11["reply with answer"]:::task p10 --> p11 p20["create support ticket by email"]:::task gx -->|"escalate to human"| p20 p01 --> out p11 --> out p20 --> out out[/"answered booked or routed"/]:::out pay{{"round the clock visitor coverage"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGScheduling & Calendar
Connects
OpenAIGoogle CalendarOutlookGmail

The problem it solves

Visitors to your website have questions at all hours, and most of them are the same handful of things your team answers every day. You want to capture leads and book meetings without staffing a chat window around the clock.

Who it fits

Businesses that want a website chatbot to answer questions, book meetings, and route support requests.

How it works

  1. Starts when a visitor sends a message in your website chat
  2. Figures out what the visitor needs and routes it to the right specialist
  3. Checks your calendar and books a meeting if requested
  4. Searches your knowledge base or FAQs for accurate answers
  5. Creates a support ticket by email if a human is needed
What you get

Visitors handled without a person joining the chat

Visitors get instant answers and can book time on your calendar, with tricky requests handed to your team.

What you get

An answered visitor question, a booked meeting, or a routed support ticket, depending on what was needed.

What you need

An OpenAI API key, a calendar account such as Google or Outlook, and an email account for ticketing.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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