Run AI-powered cold calls and follow-ups from your prospect list

AI calls prospects from your list, handles the conversation, and books follow-ups automatically.

How the work actually flows

It branches. Exactly one path is taken; runs once per each prospect in list.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig(["scheduled batch of calls"]):::trigtime s0[["dial next prospect"]]:::mi s1["ai handles conversation"]:::svc s2["determine call outcome"]:::task s3[("log call details")]:::store trig --> s0 s0 --> s1 s1 --> s2 gx{"× how did the call end"}:::gate s2 --> gx p00["book meeting in calendar"]:::task gx -->|"call answered"| p00 p10["schedule callback attempt"]:::task gx -->|"no answer"| p10 jn{"○ status updated"}:::gate p00 --> jn p10 --> jn jn --> s3 out[/"updated prospect record with outcome"/]:::out pay{{"more meetings booked without manual dialing"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneSpreadsheet & Database OpsAPI & Webhook IntegrationScheduling & Calendar
Connects
AirtableVAPI.aiGoogle CalendarOpenAI

The problem it solves

Cold calling a long prospect list takes hours of dialing, and most calls end in voicemail or a quick no. Even when you reach someone, tracking outcomes and scheduling the right follow-up often falls through the cracks.

Who it fits

Sales teams running outbound cold-calling campaigns.

How it works

  1. On a schedule, the system dials prospects from your Airtable list
  2. An AI voice assistant handles the conversation, answers objections, and tries to book a meeting
  3. The system checks the outcome, answered, voicemail, or busy, and updates the prospect's status
  4. Booked meetings are added to Google Calendar and callbacks are scheduled automatically
  5. Call recordings, transcripts, and costs are logged for review
What you get

Prospects reached and meetings booked without dialing

Your prospect list gets called automatically, with an AI voice handling the conversation and booking meetings for you.

What you get

An updated prospect record with call outcomes, booked meetings, and transcripts.

What you need

An Airtable account, a VAPI.ai account, a Google Calendar, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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