Extract rental contract details from PDFs into Google Sheets

Reads rental contract PDFs in Google Drive and logs the key details into a Google Sheet automatically.

How the work actually flows

A straight line. Runs once per each new pdf file.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["scheduled check for new PDFs"]):::trigtime s0[["convert PDF to text"]]:::mi s1["AI extracts contract details"]:::svc s2[("add details to sheet")]:::store s3["move file to processed folder"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"sheet updated with contract data"/]:::out pay{{"no manual data entry needed"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA record or sheetResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Document Processing & OCRSpreadsheet & Database OpsFile & Cloud StorageReal Estate & Property
Connects
Google DriveGoogle SheetsOpenAI
Featured in

The problem it solves

Copying tenant names, dates, and rent terms out of PDF contracts by hand is slow and easy to get wrong. You end up with an outdated spreadsheet because nobody has time to update it after every signed lease.

Who it fits

Property managers and real estate teams who process rental contracts regularly.

How it works

  1. The system checks a Google Drive folder for new contract PDFs on a schedule
  2. Each PDF is converted into readable text
  3. AI extracts the key contract details like names, dates, and terms
  4. The information is added to a Google Sheet automatically
  5. The processed file is moved to a separate folder so it's never analyzed twice
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per month
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes freed hours are redirected to other work and that contract volume stays steady month to month.

What you get

An updated Google Sheet with structured data from every rental contract.

What you need

A Google Drive account, a Google Sheets account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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