Track fundraising payments in WhatsApp with automatic tallying

Reads mobile payment SMS forwarded to WhatsApp and keeps a running total for your fundraising group.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"payment receipt forwarded"]:::trig s0["read incoming message"]:::task s1["classify message type"]:::task s2[("update log or total")]:::store s3["reply in whatsapp"]:::task trig --> s0 s0 --> s1 s2 --> s3 gx{"× what type of message"}:::gate s1 --> gx p00["extract details"]:::task gx -->|"record payment"| p00 p01["save to log"]:::task p00 --> p01 p10["calculate total"]:::task gx -->|"request total"| p10 p20["reset log"]:::task gx -->|"clear log"| p20 jn{"○ log updated"}:::gate p01 --> jn p10 --> jn p20 --> jn jn --> s2 out[/"accurate running fundraising total"/]:::out pay{{"no manual payment tallying"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Chatbots & AssistantsVoice & PhoneMessaging & NotificationsFinance & Accounting
Connects
WhatsAppTwilioGoogle Gemini
Featured in

The problem it solves

Manually tallying MPESA and Airtel payments from a busy fundraising WhatsApp group is tedious and error-prone. A single missed or double-counted payment causes confusion and awkward conversations with contributors.

Who it fits

Fundraising organizers or treasurers running community campaigns over WhatsApp in East Africa.

How it works

  1. You forward each payment SMS receipt into the WhatsApp group or chat
  2. The system reads the message and identifies it as an MPESA or Airtel payment
  3. Payment details are extracted and saved to a running log
  4. Anyone can ask for the current total and get an instant reply
  5. The organizer can clear the log to start a new campaign
What you get

Payment tallies kept without doing the math yourself

You get every forwarded payment automatically tallied into a running total, so your group always knows exactly where the fundraiser stands.

What you get

An always up-to-date running total of fundraising payments, available on request in WhatsApp.

What you need

A Twilio account connected to WhatsApp and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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