Screen and score job candidates automatically with AI

Reviews every resume with multiple AI agents and automatically sends approval or rejection emails to candidates.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new job application received"]:::trig s0["extract resume content"]:::task s1["run ai screening checks"]:::task s2[("log outcome to records")]:::store trig --> s0 s0 --> s1 gx{"× did candidate qualify"}:::gate s1 --> gx p00["send approval email"]:::task gx -->|"qualified"| p00 p01["schedule next steps"]:::task p00 --> p01 p10["send rejection email"]:::task gx -->|"not qualified"| p10 jn{"○ log outcome"}:::gate p01 --> jn p10 --> jn jn --> s2 out[/"candidate approved or rejected automatically"/]:::out pay{{"faster screening without manual review backlog"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationDocument Processing & OCRSurvey & FeedbackScheduling & CalendarHR & Recruiting
Connects
OpenAIGmailGoogle CalendarGoogle Sheets

The problem it solves

When applications pile up, reviewing every resume, checking qualifications, and following up with each candidate eats an entire recruiter's week. Good candidates fall through the cracks while your team is buried in manual screening, and the ones who don't fit still deserve a timely reply.

Who it fits

A recruiter or HR team handling high-volume hiring who needs consistent, fast candidate screening.

How it works

  1. Triggers when a new job application comes in
  2. Extracts the candidate's resume content
  3. Runs the candidate through multiple AI checks covering credentials, qualifications, fit, and experience
  4. Sends an approval email and schedules next steps for qualified candidates, or a rejection email for others
  5. Logs the outcome to your calendar and spreadsheet
What you get

Candidates screened and sorted before you decide

Every applicant gets evaluated against your credentials and fit criteria, with qualified candidates moved straight to next steps.

What you get

A scored, screened candidate with an automatic approval or rejection email already sent.

What you need

An OpenAI API key, a Gmail account, and a Google Calendar account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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