A multi-modal AI assistant for email, calendar, and tasks

Send text, voice, photos, or documents to one chat assistant and AI routes each request to the right tool automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Synchronisation (3)

flowchart TD trig>"you send a message"]:::trig s0["detect message type"]:::task s1["AI manager classifies request"]:::svc s2["send reply with result"]:::svc trig --> s0 s0 --> s1 gx{"× what kind of request is it"}:::gate s1 --> gx p00["update calendar"]:::task gx -->|"calendar request"| p00 p10["send email"]:::task gx -->|"email request"| p10 p20["update notes or tasks"]:::task gx -->|"notes or task request"| p20 jn{"○ send reply"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s2 out[/"task completed and reply sent"/]:::out pay{{"one assistant for daily tasks"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsMessaging & NotificationsSpreadsheet & Database Ops
Connects
Google GeminiGmailGoogle CalendarGoogle SheetsAirtable

The problem it solves

You juggle email, calendar, notes, and task lists across different apps, and switching between them to get anything done breaks your focus. You want one place to just ask for what you need, whether it's typed, spoken, or a photo of a document.

Who it fits

A busy professional or small team who wants one assistant to handle email, scheduling, and daily tasks.

How it works

  1. You send a message to the assistant, as text, a voice note, a photo, or a document
  2. The automation detects the type of message and routes it correctly, transcribing voice or reading images and documents as needed
  3. An AI manager reviews the request and hands it to the right specialist, whether that's your calendar, email, or a notes tool
  4. It remembers past conversations and personal details so follow-up questions make sense
  5. You receive one clear reply with the result, whether that's a scheduled event, a sent email, or an answer to your question
What you get

Requests handled by the right tool

You get one assistant that takes your text, voice, photos, or documents and routes each request to the right tool.

What you get

A reply in chat, plus the completed action, like a calendar event, sent email, or updated task list.

What you need

A Google Gemini account, a Google Workspace account, and an Airtable account for memory.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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