An AI assistant you chat with to manage email, calendar, and tasks

Message your AI assistant text, voice, or photos and it handles emails, scheduling, tasks, and research for you.

How the work actually flows

From the manual situation today to what runs on its own.

flowchart TD trig>"You send a message"]:::trig s0["Routes by message type"]:::task trig --> s0 s1["AI manager picks tool"]:::task s0 --> s1 s2["Specialist completes task"]:::task s1 --> s2 s3["Result compiled"]:::task s2 --> s3 out[/"Reply sent back"/]:::out s3 --> out pay{{"One assistant handles it all"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsMessaging & NotificationsSpreadsheet & Database Ops
Connects
Google GeminiGmailGoogle CalendarGoogle SheetsAirtable

The problem it solves

Your day is full of small tasks: answering email, scheduling meetings, tracking to-dos, looking things up. Switching between all those tools just to get simple things done wastes time you don't have.

Who it fits

Busy owners or executives who want one chat-based assistant to handle daily admin tasks.

How it works

  1. Triggered when you send a message, voice note, photo, or document
  2. Routes the input to the right process based on its type
  3. An AI manager decides which specialist tool to use
  4. The specialist handles email, calendar, tasks, or research
  5. Sends the result back to you in the same conversation
What you get

Tasks handled without you tracking each one

Send a message, photo, or note and your assistant takes care of email, scheduling, tasks, and quick research for you.

What you get

A completed action, such as a sent email, calendar entry, or saved task, or a research answer, delivered back through chat.

What you need

A Google Workspace account, a chat app, an AI model subscription, and accounts for any task or research tools you connect, like Airtable.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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