Turn hotel booking emails into organized, routed requests

Reads incoming booking emails and attachments, then logs and routes each request to the right team automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"booking email arrives"]:::trig s0["filter relevant booking emails"]:::task s1["extract booking details"]:::task s2["route to right team"]:::task s3["remove sensitive data"]:::task s4[("log booking to sheet")]:::store trig --> s0 s0 --> s1 s2 --> s3 s3 --> s4 gx{"× urgency room count vip status"}:::gate s1 --> gx p00["route to urgent team"]:::task gx -->|"urgent request"| p00 p10["route to vip team"]:::task gx -->|"vip request"| p10 p20["route to standard team"]:::task gx -->|"standard request"| p20 jn{"○ continue processing"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s2 out[/"booking logged and routed correctly"/]:::out pay{{"faster response reduces lost guests"}}:::pay s4 --> out out --> pay s2 -. "failures recorded, run continues" .-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationDocument Processing & OCRSpreadsheet & Database OpsScheduling & Calendar
Connects
GmailGoogle SheetsGoogle Gemini
Featured in

The problem it solves

Booking requests come in by email, sometimes with attachments, and someone has to read each one, decide who should handle it, and enter the details into your tracking sheet by hand. When a VIP or urgent request gets buried in the inbox, that delay costs you a guest.

Who it fits

Hotel managers, travel agencies, or hospitality teams that take bookings by email.

How it works

  1. Watches Gmail for booking-related emails and filters out anything irrelevant
  2. Reads the email body and any attached documents to pull out booking details
  3. Routes each request to the right team based on urgency, room count, or VIP status
  4. Removes sensitive information like credit card numbers before saving anything
  5. Logs every booking, error, and outcome to Google Sheets for tracking
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes freed hours go to other work and that email volume stays roughly steady.

What you get

A Google Sheets log of every booking request, routed to the right team, with sensitive data removed.

What you need

A Gmail account, a Google Sheets account, and an AI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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