Track your company's software spending from invoice emails

Reads invoices sent to a dedicated inbox and logs your software subscription spending automatically.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"invoice email received"]:::trig s0["parse invoice attachment"]:::svc s1["verify extracted details"]:::task s2[("save details to database")]:::store trig --> s0 s0 --> s1 s1 --> s2 out[/"software spend logged automatically"/]:::out pay{{"full visibility into subscription costs"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Spreadsheet & Database OpsAPI & Webhook Integration
Connects
SupabaseLlamaCloud

The problem it solves

Your company's software subscriptions are scattered across dozens of vendors, and nobody has a clear picture of what you're actually paying for it all. Digging through old invoice emails to answer a simple question about spend takes far longer than it should.

Who it fits

A small business owner or solopreneur who wants visibility into software spending without a dedicated finance tool.

How it works

  1. You forward or send an invoice with an attachment to a dedicated inbox
  2. The system reads and parses the attached invoice document
  3. It checks the extracted details for accuracy before logging anything
  4. The vendor, amount, and billing details are saved to a database
  5. You end up with a running record of every software subscription and its cost
What you get

Subscriptions you can actually name and price

Every invoice that lands in your inbox turns into a clear line item, so you can see exactly what software you're actually paying for.

What you get

An organized database record of your software subscriptions and what each one costs.

What you need

A dedicated invoice inbox, a document parsing service, and a Postgres database such as Supabase.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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