Log production metrics from PDF reports into Excel automatically

Reads key numbers out of PDF production reports and enters them into the right tab of your Excel workbook.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"new PDF report added"]:::trig s0["Convert PDF to image"]:::svc s1["Extract key metrics"]:::svc s2["Find matching tab by date"]:::svc s3[("Enter and verify metrics")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"workbook updated with daily metrics"/]:::out pay{{"accurate records without manual entry"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff

Starts itAn outside serviceA record or sheetResultPayoff

Build size

Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions

Document Processing & OCRSpreadsheet & Database OpsFile & Cloud Storage

Connects

Google DriveOpenAIMicrosoft Excel

Featured in

Architecture and engineering firms

The problem it solves

Every time a new production report comes in as a PDF, someone has to open it, read off the numbers, and manually type them into your Excel workbook. It is slow, repetitive, and easy to update the wrong tab.

Who it fits

An operations or production manager who tracks daily metrics from PDF reports.

How it works

A new PDF report is added to your Google Drive folder
The system converts the PDF into an image
AI reads the image and pulls out key metrics like hours, logs, and volume
It finds the matching tab in your Excel workbook by date
The metrics are entered and checked for accuracy

Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

PDF production reports processed per week

per week

Minutes to manually read and enter one report

minutes

Loaded hourly cost of the person doing this

$ per hour

0Hours freed per month

0Value per year at your hourly cost

Assumes the extracted numbers are accurate and that freed hours are put toward other work.

What you get

An updated Excel workbook with the day's production metrics logged in the right tab.

What you need

A Google Drive account, a PDF conversion service, an OpenAI API key, and a Microsoft Excel account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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