Turn meeting transcripts into Trello tasks automatically

Reads meeting transcripts, pulls out action items, and creates Trello cards without making duplicates.

How the work actually flows

It branches. Exactly one path is taken; all paths must finish before it continues; runs once per one per extracted task.

Pattern: Exclusive Choice (4) · Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(("transcript uploaded via form")):::human s0["AI extracts tasks from transcript"]:::task s1[["check each task for duplicate"]]:::mi trig --> s0 s0 -->|"one per one per extracted task"| s1 gx{"× is task a duplicate"}:::gate s1 --> gx p00["skip task"]:::task gx -->|"already exists"| p00 p10["create Trello card"]:::task gx -->|"new task"| p10 jn{"+ build summary"}:::gate p00 --> jn p10 --> jn jn --> out out[/"new Trello cards without duplicates"/]:::out pay{{"no missed or duplicated action items"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepRuns once per itemA personOne path onlyWaits for allResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsDocument Processing & OCRSurvey & FeedbackProject & Task ManagementScheduling & Calendar
Connects
TrelloOpenAI

The problem it solves

After every meeting, someone has to relisten or reread notes, pick out who owes what, and manually add cards to Trello. It's easy to forget a task, assign it to the wrong person, or create the same card twice when several people log the same action item.

Who it fits

Project managers and teams who run frequent meetings and track work in Trello.

How it works

  1. A meeting transcript file is uploaded through a simple form
  2. AI reads the transcript and pulls out each task, its assignee, and its deadline
  3. The system checks every Trello list for a matching card to avoid duplicates
  4. New tasks are added as Trello cards; existing ones are left alone
  5. A summary is returned showing how many tasks were found, created, or skipped
What you get

Action items captured without re-checking notes

You get clear Trello cards for every task discussed in your meetings, so nothing important gets lost in the notes.

What you get

New Trello cards for each real task from the meeting, plus a summary of what was created versus already existed.

What you need

A Trello account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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