Manage your calendar over WhatsApp with an AI assistant

Text your calendar assistant on WhatsApp to book, move, or cancel meetings without opening a calendar app.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"message received on whatsapp"]:::trig s0["interpret scheduling request"]:::svc s1["update calendar event"]:::svc s2["send confirmation reply"]:::task trig --> s0 s1 --> s2 gx{"× what action was requested"}:::gate s0 --> gx p00["book new meeting"]:::task gx -->|"create event"| p00 p10["change existing meeting"]:::task gx -->|"update event"| p10 p20["remove meeting"]:::task gx -->|"cancel event"| p20 jn{"○ return to confirmation"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s1 out[/"calendar updated and confirmed"/]:::out pay{{"manage schedule without leaving whatsapp"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsMessaging & NotificationsScheduling & Calendar
Connects
WhatsAppGoogle CalendarOpenAI

The problem it solves

Booking or rescheduling meetings usually means stopping what you're doing to open a calendar app and click through menus. When you're already texting or on the go, switching apps just to check your availability breaks your flow.

Who it fits

A busy professional or small business owner who wants to manage their schedule without leaving WhatsApp.

How it works

  1. You message your calendar assistant on WhatsApp in plain language
  2. GPT-4 interprets what you're asking for, like booking or checking availability
  3. The assistant creates, updates, or cancels the event in Google Calendar
  4. A confirmation or your schedule is sent back to you on WhatsApp
What you get

Meetings booked without opening a calendar app

You book, move, or cancel meetings just by texting your assistant on WhatsApp.

What you get

A confirmed calendar change or schedule summary, delivered as a WhatsApp reply.

What you need

A WhatsApp Business account, a Google Calendar account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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