Turn your Google Drive PDFs into a searchable AI knowledge base

New PDFs in Google Drive are indexed automatically so your team can ask questions and get accurate, sourced answers.

How the work actually flows

A straight line. Runs once per each chunk of the document.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig>"new pdf added to drive"]:::trig s0["read pdf document"]:::task s1[["chunk and embed content"]]:::mi s2[("save to knowledge base")]:::store s3["answer question using retrieved chunks"]:::task trig --> s0 s0 -->|"one per each chunk of the document"| s1 s1 --> s2 s2 --> s3 out[/"accurate sourced answers to questions"/]:::out pay{{"no more manual digging through pdfs"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGDocument Processing & OCRFile & Cloud Storage
Connects
Google DriveMilvusCohereOpenAI

The problem it solves

Important information is buried across dozens of PDF documents your team can't quickly search. Every time someone needs an answer, they have to dig through files by hand or ask a colleague who might not remember either.

Who it fits

Teams that store policies, guides, or reference documents as PDFs in Google Drive.

How it works

  1. A new PDF is added to a watched Google Drive folder
  2. The system reads and breaks the document into searchable chunks
  3. Each chunk is turned into a searchable format and stored in a knowledge database
  4. When someone asks a question in chat, the system finds the most relevant chunks
  5. AI writes an answer using that information and sends it back in the conversation
What you get

Answers pulled straight from your own documents

Your team can ask questions about your policies and guides and get accurate, sourced answers instantly.

What you get

Accurate, sourced answers to questions asked about your stored documents.

What you need

A Google Drive account, a vector database subscription, and API keys for the AI and embedding services.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Let an AI assistant answer questions using your own documents

An AI assistant reads your uploaded documents and answers staff or customer questions with accurate, sourced replies.

Advanced

Answer questions from your own documents with an AI chatbot

Lets people ask questions and get accurate answers pulled straight from your own documents.

Advanced

Let an AI assistant answer recruiter questions and send your CV

An AI assistant reads your portfolio, answers recruiter questions, and emails your CV automatically when asked.

Advanced

Answer policy questions automatically from your PDF documents

Reads your PDF policies into a searchable knowledge base and answers questions with cited sources.

Advanced
Back to the AI Playbook