Track sponsorship deals and follow-ups straight from your inbox

Reads sponsorship emails, logs each deal to a CRM, and reminds you to follow up before deals go cold.

How the work actually flows

It repeats. Repeats daily stale deal check.

Pattern: Structured Loop (21)

flowchart TD trig>"sponsorship email arrives"]:::trig s0["extract deal details"]:::task s1[("log deal to crm")]:::store s2["send drafted reply alert"]:::svc s3["check for stale deals"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 lp{"until deal is closed"}:::gate s3 --> lp lp -. "daily stale deal check" .-> s1 lp -->|"finished"| out out[/"crm record with follow up reminders"/]:::out pay{{"no sponsorship deal goes cold"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
CRM & Sales PipelineEmail AutomationSpreadsheet & Database Ops
Connects
GmailNotionTelegramOpenAI

The problem it solves

Sponsorship offers land in your inbox and get buried under everything else, so deals stall out or you forget to follow up until it's too late. Tracking budgets, contacts, and deal stages in a spreadsheet by hand is easy to fall behind on.

Who it fits

Content creators and indie founders managing brand sponsorship deals.

How it works

  1. A new sponsorship email arrives in your inbox
  2. AI reads the email and pulls out the company, contact, budget, and deal type
  3. The deal is logged to your CRM with a stage and follow-up date
  4. You get an alert with an AI-drafted reply you can review and send
  5. Stale deals trigger a daily reminder with a follow-up draft ready to go
What you get

Sponsorship replies someone reviews before sending

Sponsorship emails get logged to your CRM with a drafted reply ready for you to review and send.

What you get

An organized CRM record for every sponsorship deal, plus reply drafts and follow-up reminders.

What you need

A Gmail account, an OpenAI API key, a Notion account, and a Telegram bot.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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