Score and route WhatsApp group leads automatically

Every few minutes, new leads from your WhatsApp groups are scored, and hot leads get instant outreach and logging.

How the work actually flows

It branches. Exactly one path is taken; runs once per each new lead found.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig(["schedule runs every few minutes"]):::trigtime s0[["pull new leads from groups"]]:::mi s1[["score each lead"]]:::mi s2[("log lead to spreadsheet")]:::store s3(("send team summary")):::human trig --> s0 s0 --> s1 s2 --> s3 gx{"× lead scored hot warm or cold"}:::gate s1 --> gx p00["send whatsapp message"]:::task gx -->|"hot lead"| p00 p01["update lead status"]:::task p00 --> p01 p10["no immediate outreach"]:::task gx -->|"warm or cold lead"| p10 jn{"○ resume logging"}:::gate p01 --> jn p10 --> jn jn --> s2 out[/"hot leads contacted instantly all leads logged"/]:::out pay{{"faster response without manual monitoring"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itRuns once per itemA personA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
CRM & Sales PipelineMessaging & NotificationsSpreadsheet & Database Ops
Connects
MoltFlowWhatsAppGoogle SheetsSlack

The problem it solves

Your team is buried in WhatsApp group chatter and can't tell which messages are real sales opportunities. By the time someone spots a hot lead and reaches out, the person has already moved on or gone quiet.

Who it fits

Sales teams generating leads from WhatsApp community and group chats.

How it works

  1. A schedule checks for new leads every few minutes
  2. New leads are pulled in from your monitored WhatsApp groups
  3. Each lead is scored and sorted into Hot, Warm, or Cold
  4. Hot leads get an immediate WhatsApp message and a status update
  5. Every lead is logged to a spreadsheet and a summary is sent to your team
What you get

Hot WhatsApp leads reached within minutes

Hot leads from your WhatsApp groups get an instant message and your team gets a summary, sorted automatically by how promising they are.

What you get

A running log of scored leads plus instant outreach to the hottest ones.

What you need

A MoltFlow account connected to WhatsApp, a Google Sheets account, and a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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