Manage email, calendar, and files from a WhatsApp AI assistant

Talk or send voice notes on WhatsApp to send emails, book calendar events, find files, and search the web.

How the work actually flows

From the manual situation today to what runs on its own.

flowchart TD trig>"Message sent on WhatsApp"]:::trig s0["Voice and images converted"]:::task trig --> s0 s1["AI picks the right tool"]:::task s0 --> s1 s2["Email sent or event booked"]:::task s1 --> s2 out[/"Reply sent back in WhatsApp"/]:::out s2 --> out pay{{"One chat handles everything"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsVoice & PhoneMessaging & NotificationsDocument Processing & OCRImage & Media Processing
Connects
WhatsAppGmailGoogle CalendarGoogle DriveAirtableOpenAIAnthropic

The problem it solves

You want to send a quick email, check your calendar, or find a file, but you're not at your desk and opening five different apps isn't realistic. Typing everything out by hand on your phone is slow when you're on the move.

Who it fits

A busy professional who wants a single WhatsApp chat to handle email, scheduling, and file lookups.

How it works

  1. A text, voice note, image, or PDF is sent to WhatsApp
  2. Voice is transcribed, images are read, and PDFs are converted to text automatically
  3. The AI assistant understands the request and uses the right tool, such as Gmail, Google Calendar, Google Drive, or a web search
  4. If you sent a voice note, the reply comes back as an audio message; otherwise it's a text reply
What you get

Messages you handle from one chat thread

You get one WhatsApp chat that can send emails, book meetings, find files, and search the web for you.

What you get

A sent email, a booked calendar event, a found file, or a spoken or written answer, all inside WhatsApp.

What you need

A WhatsApp Business API account, a Google account, an OpenAI API key, an Anthropic API key, and optionally Airtable and Discord.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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