Build an AI assistant that answers questions from your documents

Upload your documents once and let an AI assistant answer staff questions with cited sources.

How the work actually flows

A straight line. Runs once per one per document chunk.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(("you upload documents once")):::human s0[["break documents into pieces"]]:::mi s1["tag pieces with details"]:::task s2["search matching sections for question"]:::task s3["reply with cited answer"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"chat answers grounded in your documents"/]:::out pay{{"instant answers without manual searching"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepRuns once per itemA personResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGDocument Processing & OCRSurvey & Feedback
Connects
Google GeminiSupabasePostgresCohere

The problem it solves

Your team wastes time digging through PDFs, manuals, and internal docs to find answers that already exist somewhere. New hires and staff keep asking the same questions because there's no easy way to search everything you already have written down.

Who it fits

A business that wants an internal knowledge assistant for staff, customers, or documentation search.

How it works

  1. You upload your documents once through a simple form
  2. The system reads and breaks each document into searchable pieces
  3. AI tags each piece with descriptive details so it's easier to find later
  4. When someone asks a question in chat, the system searches your documents for the best matching sections
  5. The AI replies with an answer that cites the exact sections it used
What you get

Staff questions answered without searching manuals

Upload your documents once and anyone can ask a question in chat and get an answer with the exact source cited.

What you get

A chat assistant that answers questions using only your own documents, with sources cited.

What you need

A Google Gemini account, a Supabase account, a Postgres database, and a Cohere account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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