Manage tasks, email, calendar and expenses from WhatsApp

A WhatsApp AI assistant manages your tasks, calendar, email, contacts and expenses from one chat.

How the work actually flows

From the manual situation today to what runs on its own.

flowchart TD trig>"WhatsApp message sent"]:::trig s0["AI identifies the request type"]:::task trig --> s0 s1["Task carried out automatically"]:::task s0 --> s1 s2["Result prepared"]:::task s1 --> s2 out[/"Confirmation sent on WhatsApp"/]:::out s2 --> out pay{{"One chat runs your day"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationMessaging & NotificationsSpreadsheet & Database OpsScheduling & CalendarFinance & Accounting
Connects
WhatsAppOpenAIGmailGoogle CalendarGoogle ContactsGoogle TasksGoogle Sheets

The problem it solves

You're switching between five different apps just to add a task, check your calendar, send an email, and log an expense, and it breaks your focus every time. Jotting things down on the go, especially by voice, usually means writing it properly later somewhere else. Keeping everything organized across that many tools takes more discipline than most days allow.

Who it fits

A busy owner or professional who wants to manage their day-to-day admin from a single chat instead of juggling apps.

How it works

  1. You send a text or voice message on WhatsApp with what you need
  2. AI figures out whether it's a task, calendar event, email, contact lookup, or expense
  3. It carries out the request directly, creating, updating, or fetching what you asked for
  4. The result, whether that's a confirmation, an answer, or a summary, is sent back to you on WhatsApp
What you get

Tasks, calendar, and email handled from one chat

You get your tasks, calendar, email, contacts, and expenses handled from a single WhatsApp conversation, day or night.

What you get

A completed task, calendar update, email, or expense entry, confirmed back to you in WhatsApp.

What you need

A WhatsApp Business API account, a Google account for Gmail, Calendar, Tasks, and Contacts, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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