AI chatbot that answers website questions and books meetings

A friendly AI chatbot on your website answers questions and books meetings straight onto your calendar.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"visitor sends website chat message"]:::trig s0["AI answers visitor question"]:::task s1["ask if visitor wants meeting"]:::task trig --> s0 s0 --> s1 gx{"× does visitor want a meeting"}:::gate s1 --> gx p00["continue answering questions"]:::task gx -->|"just chatting"| p00 p10["collect name email time"]:::task gx -->|"wants a meeting"| p10 p11["check calendar and book slot"]:::task p10 --> p11 p00 --> out p11 --> out out[/"booked meeting or answered question"/]:::out pay{{"visitors get instant answers and bookings"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsScheduling & Calendar
Connects
OpenAIGoogle Calendar

The problem it solves

Visitors land on your website with questions, but if nobody's around to answer, they leave. Booking a meeting usually means back-and-forth emails to find a time that works. You lose momentum with people who were ready to talk right now.

Who it fits

A service business or consultant that wants website visitors to book meetings without a human answering every chat.

How it works

  1. A visitor sends a message in your website's chat
  2. The AI answers questions about your business using what it knows about you
  3. If they want a meeting, it asks for their name, email, and preferred time
  4. It checks your Google Calendar for open slots and books the meeting
  5. The visitor gets a confirmed meeting on your calendar
What you get

Website visitors converted into booked meetings

Visitors chatting on your website get their questions answered and a meeting booked straight onto your calendar.

What you get

A booked meeting on your calendar with no scheduling emails required.

What you need

A Google Calendar account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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