Let AI answer website chats and book meetings on your calendar

An AI chatbot on your website answers customer questions and books meetings on your calendar without double-booking.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"visitor opens website chat"]:::trig s0["answers visitor question"]:::task s1["assesses meeting interest"]:::task trig --> s0 s0 --> s1 gx{"× does visitor want a meeting"}:::gate s1 --> gx p00["conversation ends"]:::task gx -->|"no meeting needed"| p00 p10["checks calendar availability"]:::task gx -->|"wants meeting"| p10 p11["collects contact details"]:::task p10 --> p11 p00 --> out p11 --> out out[/"booked meeting on calendar"/]:::out pay{{"no missed leads after hours"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsScheduling & CalendarCustomer Support & Ticketing
Connects
OpenAIGoogle Calendar

The problem it solves

Website visitors ask questions after hours and you lose them before you ever see the message. Booking a meeting means a slow back-and-forth over email, and it is easy to double-book yourself when you are juggling everything else.

Who it fits

Any small business or consultant who wants their website to answer questions and book meetings without staffing a live chat.

How it works

  1. A visitor opens a chat window on your website and asks a question
  2. AI answers using details about your business, pricing, and services
  3. If the visitor wants a meeting, it checks your Google Calendar for open times
  4. It collects the visitor's name, email, and preferred time
  5. It books the meeting and sends a calendar invite with the correct time zone
What you get

Meetings booked while you're offline

Your website answers customer questions and books meetings on your calendar without any risk of double-booking.

What you get

A booked meeting on your calendar and a chat transcript with the visitor's contact details.

What you need

A website you can add HTML to, a Google Calendar account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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