Screen resumes and draft candidate replies automatically

Reads incoming resumes, scores each candidate against the job description with AI, and drafts a reply for HR to review.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"resume email received"]:::trig s0["convert resume to text"]:::task s1["compare resume to job description"]:::task s2["rate candidate quality"]:::task s3["draft candidate reply"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"candidate rating and draft reply"/]:::out pay{{"faster consistent resume screening"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Document Processing & OCRHR & Recruiting
Connects
Microsoft OutlookGoogle Gemini

The problem it solves

Sorting through a stack of resumes and comparing each one against your job requirements takes hours you do not have. Evaluations end up inconsistent from one candidate to the next, and every applicant still needs a reply, which adds another task to an already long list.

Who it fits

HR teams and hiring managers who handle candidate applications by email.

How it works

  1. A new email with a resume attachment arrives in the inbox
  2. The resume is converted from PDF into readable text
  3. AI compares the resume against the job description and rates the candidate as strong, medium, or weak
  4. AI writes a justification and a draft reply for that candidate
  5. The draft reply sits ready for HR to review and send
What you get

Candidate replies drafted and ready to send

Incoming resumes get scored against your job description and a draft reply is prepared for your team to review and send.

What you get

A candidate rating with reasoning and a ready-to-send draft reply for each applicant.

What you need

A Microsoft Outlook account and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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