Screen job applicants automatically with AI-parsed resumes

Candidates apply through a form, AI reads each resume, and every applicant lands neatly organized in a spreadsheet.

How the work actually flows

It branches. Every path runs.

Pattern: Parallel Split (2)

flowchart TD trig>"candidate submits application form"]:::trig s0["ai parses resume"]:::svc s1["check for duplicates"]:::task s2[("add row to sheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 gx{"+ who to notify"}:::gate s2 --> gx p00["send confirmation email"]:::task gx -->|"candidate"| p00 p10["send alert email with summary"]:::task gx -->|"recruiter"| p10 p00 --> out p10 --> out out[/"organized candidate record with notifications sent"/]:::out pay{{"no manual resume review or data entry"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetEvery pathResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsDocument Processing & OCRSpreadsheet & Database OpsSurvey & FeedbackHR & Recruiting
Connects
OpenAIGoogle SheetsGmail
Featured in

The problem it solves

Reading through every resume that comes in and manually typing candidate details into a spreadsheet eats up hours you don't have. It's easy to lose track of who applied, miss a strong candidate, or forget to follow up.

Who it fits

HR teams, recruiters, or small business owners hiring without dedicated recruiting software.

How it works

  1. A candidate submits their name, email, experience, and resume through a public form.
  2. AI reads the resume and pulls out contact info, work history, education, and skills.
  3. It writes a short summary of the candidate for quick review.
  4. The details are checked against existing applicants and placed as a new row in Google Sheets.
  5. The candidate gets a confirmation email, and your recruiter gets an alert with the summary.
What you get

Applicants sorted and summarized as they apply

You get every applicant's resume parsed and organized into a spreadsheet, with a summary ready for review.

What you get

A structured, duplicate-checked candidate database in Google Sheets, plus automatic confirmation and alert emails.

What you need

A Google Workspace account, a Gmail account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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