Automatically block travel time on your calendar

Each morning, AI checks your calendar and adds travel time blocks so you're never late to appointments.

How the work actually flows

A straight line. Runs once per each appointment with a location.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["every morning"]):::trigtime s0["review todays calendar events"]:::task s1[["calculate travel time to each"]]:::mi s2["create travel time block"]:::task trig --> s0 s0 -->|"one per each appointment with a location"| s1 s1 --> s2 out[/"travel blocks added to calendar"/]:::out pay{{"never late to appointments"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsScheduling & Calendar
Connects
Google CalendarGoogle DirectionsOpenAI

The problem it solves

You book back-to-back meetings without accounting for how long it takes to actually get there, and end up rushing or arriving late. Manually calculating travel time and blocking it off is one more thing to remember.

Who it fits

Anyone with a calendar full of in-person appointments, like a consultant, salesperson, or service provider.

How it works

  1. The system runs automatically every morning
  2. It reviews the day's calendar events for ones with a location
  3. It calculates travel time to each location, starting from your home or your previous appointment
  4. It creates a travel time block before each appointment, with a buffer added
What you get

Trips that start with time already blocked off

Your calendar automatically gets travel time blocked in each morning, so you always have room to reach your next appointment.

What you get

Calendar blocks that reserve the exact travel time needed before each appointment.

What you need

A Google Calendar account, a Google Directions API key, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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