Answer WhatsApp messages with an AI assistant linked to your calendar

It replies to WhatsApp messages with AI, checks your calendar for availability, and logs the conversation.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Transient Trigger (23)

flowchart TD trig>"WhatsApp message arrives"]:::trig s0["AI drafts reply"]:::task s1["send reply on WhatsApp"]:::svc s2[("log conversation")]:::store trig --> s0 s1 --> s2 gx{"× is it about availability"}:::gate s0 --> gx p00["check calendar for openings"]:::task gx -->|"availability question"| p00 p10["skip calendar check"]:::task gx -->|"other question"| p10 jn{"○ reply finalized"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"AI reply sent and logged"/]:::out pay{{"faster responses without constant interruption"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsSpreadsheet & Database OpsScheduling & CalendarFile & Cloud Storage
Connects
WhatsApp BusinessOpenAIGoogle CalendarGoogle DrivePostgreSQL
Featured in

The problem it solves

Answering every WhatsApp question yourself, especially the ones about your availability, pulls you off other work all day and slows down how fast customers hear back.

Who it fits

Small businesses or solo service providers who take questions and bookings over WhatsApp.

How it works

  1. A WhatsApp message arrives
  2. AI reads the message and drafts a reply
  3. Your calendar is checked if the message is about availability
  4. The reply is sent back on WhatsApp
  5. The conversation is logged to your records
What you get

Messages answered before you pick up your phone

You get WhatsApp replies drafted and sent automatically, checking your calendar whenever someone asks about availability.

What you get

An AI-written WhatsApp reply plus a logged record of the conversation.

What you need

A WhatsApp Business account, an OpenAI API key, a Google account, and a database.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Back to the AI Playbook