Answer WhatsApp customer questions automatically from a database

Lets customers get instant WhatsApp answers to common questions, pulled from a database you control.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"customer sends whatsapp message"]:::trig s0[("look up matching question")]:::store s1["check for a match"]:::task trig --> s0 s0 --> s1 gx{"× was a match found"}:::gate s1 --> gx p00["reply with stored answer"]:::task gx -->|"match found"| p00 p10["offer manager handoff"]:::task gx -->|"no match found"| p10 p00 --> out p10 --> out out[/"instant reply or manager handoff"/]:::out pay{{"reduces repetitive support workload"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsSpreadsheet & Database Ops
Connects
WhatsAppPostgreSQL

The problem it solves

You or your team keep fielding the same questions over WhatsApp, day after day. Every repeat question is time you're not spending on the customers who actually need a real conversation.

Who it fits

A small business handling frequent customer questions over WhatsApp.

How it works

  1. Starts when a customer messages your WhatsApp bot
  2. Looks up matching questions and answers in your database
  3. Replies instantly with the stored answer
  4. If there's no match, offers to connect the customer with a manager
What you get

Customers answered instantly on WhatsApp

Your customers get instant WhatsApp answers to common questions, with a manager looped in whenever there's no match.

What you get

Instant, accurate WhatsApp replies to common questions, with a handoff option for anything unusual.

What you need

A WhatsApp Business account and a PostgreSQL database.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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