Turn new event registrations into personalized networking emails

Profiles each new registrant with AI, scores their networking value, and sends a tailored welcome email automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Sequence (1) · Exclusive Choice (4)

flowchart TD trig>"new registration submitted"]:::trig s0["build attendee profile"]:::task s1["score networking value"]:::task trig --> s0 s0 --> s1 gx{"× is attendee a vip"}:::gate s1 --> gx p00["alert team"]:::task gx -->|"vip path"| p00 p01["send special email"]:::task p00 --> p01 p10["send personalized email"]:::task gx -->|"standard path"| p10 p11["log to spreadsheet"]:::task p10 --> p11 p01 --> out p11 --> out out[/"personalized welcome email sent"/]:::out pay{{"no vip ever missed"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database OpsEducation & Training
Connects
JotformOpenAIGmailGoogle Sheets

The problem it solves

Every event registration needs a personal touch, from VIP alerts to first-timer orientation, but reading and sorting hundreds of sign-ups by hand is impossible. Important people slip through the cracks, and most attendees get the same generic email.

Who it fits

Conference, trade show, or corporate event organizers running attendee registration.

How it works

  1. A new registration comes in through the event form
  2. AI reads the attendee's goals and interests to build a profile
  3. It scores their engagement, influence, and networking value
  4. VIPs, speakers, and sponsors trigger a team alert and a special email
  5. Everyone else gets a personalized confirmation with session picks and conversation starters, and the record is logged to a spreadsheet
What you get

Personalized welcome emails every registrant gets

You send every new registrant a personalized welcome email that highlights sessions and conversation starters suited to them.

What you get

A personalized welcome email for each attendee and a spreadsheet of scored, categorized registrants.

What you need

A Jotform account, an OpenAI API key, a Gmail account, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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