Screen resumes and route candidates automatically with AI

Scores every resume against your job requirements with AI and automatically routes strong candidates for interviews.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"candidate submits application"]:::trig s0["extract resume details"]:::task s1["score against job requirements"]:::task s2[("log result to spreadsheet")]:::store trig --> s0 s0 --> s1 gx{"× candidate score tier"}:::gate s1 --> gx p00["send interview invite and alert"]:::task gx -->|"strong fit"| p00 p10["send to manager for review"]:::task gx -->|"borderline fit"| p10 p20["send rejection email"]:::task gx -->|"weak fit"| p20 jn{"○ before logging"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s2 out[/"scored candidate routed automatically"/]:::out pay{{"faster hiring decisions tracked in one place"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database OpsHR & RecruitingEducation & Training
Connects
JotformOpenAIGmailGoogle Sheets

The problem it solves

Reading through every resume that comes in just to figure out who's worth a closer look eats up hours you don't have, especially when applications pile up. Strong candidates can slip through the cracks while weak ones sit in your inbox waiting for a response.

Who it fits

A hiring manager or recruiter handling a steady stream of job applications.

How it works

  1. A candidate submits their application and resume through a form
  2. AI reads the resume and pulls out skills, experience, and education
  3. AI scores the candidate against your job requirements
  4. Strong candidates trigger an interview invitation and team alert, borderline ones go to a manager for review, and weak fits get a polite rejection email
  5. Every result is logged to a spreadsheet for hiring insights
What you get

Candidates sorted into ready-to-interview and not-yet

Every application gets checked against your job requirements automatically, so strong candidates move straight toward an interview invitation.

What you get

A scored, routed candidate with the right next step already sent, and a spreadsheet tracking every application.

What you need

A Jotform account, an OpenAI API key, and Gmail and Google Sheets access.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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