Capture, qualify, and log new website leads automatically

Reads new form submissions from your inbox, has AI qualify each lead, then adds them to your newsletter and spreadsheet.

How the work actually flows

It branches. Every path runs.

Pattern: Parallel Split (2)

flowchart TD trig>"new lead email received"]:::trig s0["extract lead details with ai"]:::task s1["qualify lead"]:::task trig --> s0 s0 --> s1 gx{"+ where to send lead"}:::gate s1 --> gx p00["add as subscriber"]:::task gx -->|"newsletter signup"| p00 p10["log lead details"]:::task gx -->|"tracking log"| p10 p00 --> out p10 --> out out[/"lead subscribed and logged"/]:::out pay{{"no manual data entry for leads"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepEvery pathResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Lead Generation & ProspectingEmail AutomationSpreadsheet & Database Ops
Connects
GmailOpenAIBeehiivGoogle Sheets

The problem it solves

Every new website inquiry means copying details out of an email into a spreadsheet by hand, then guessing which leads are actually worth following up on. Adding them to your newsletter is one more step that often just gets skipped.

Who it fits

Small business owners capturing leads through a website contact form.

How it works

  1. A new lead submission lands in your inbox
  2. AI reads the message and pulls out the key details
  3. the lead is qualified and structured automatically
  4. the qualified lead is added as a subscriber to your newsletter
  5. the lead's details are logged in a spreadsheet for follow-up
What you get

Qualified leads ready for follow-up without digging

You get every new website inquiry qualified, added to your newsletter, and logged for follow-up automatically.

What you get

A qualified lead added to your newsletter list and logged in a tracking spreadsheet.

What you need

A Gmail account, an OpenAI API key, a Beehiiv account, and Google Sheets.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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