Turn meeting transcripts into minutes, tasks, and PDFs automatically

Turns a raw meeting transcript into a polished PDF, assigns action items, and sends everything to your team.

How the work actually flows

It branches. Every path runs; runs once per each assignee needing a task.

Pattern: Parallel Split (2) ยท Multiple Instances without Synchronization (12)

flowchart TD trig>"meeting transcript is submitted"]:::trig s0["summarize meeting and extract action items"]:::task s1["generate PDF of meeting minutes"]:::task s2[["create task for each assignee"]]:::mi trig --> s0 s0 --> s1 gx{"+ where to send the PDF"}:::gate s1 --> gx p00["email PDF to participants"]:::task gx -->|"email"| p00 p10["post PDF to Slack"]:::task gx -->|"slack"| p10 p20["save PDF to Drive"]:::task gx -->|"drive"| p20 p00 --> s2 p10 --> s2 p20 --> s2 out[/"minutes PDF and assigned tasks delivered"/]:::out pay{{"meeting follow-up happens automatically"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemEvery pathResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationScheduling & CalendarFile & Cloud Storage
Connects
OpenAIGmailGoogle DriveGoogle TasksSlack
Featured in

The problem it solves

Writing up meeting notes and chasing people to follow through on action items eats into time you don't have. Important tasks fall through the cracks when nobody owns turning a conversation into a clear to-do list.

Who it fits

Best suited for teams and managers who run regular meetings and need reliable, distributed follow-up.

How it works

  1. A meeting transcript is submitted after the call ends
  2. AI summarizes the discussion and pulls out action items with assignees and deadlines
  3. A formatted PDF of the meeting minutes is generated
  4. The PDF is emailed to participants, posted to Slack, and saved to Google Drive
  5. Each assignee gets a task created in Google Tasks with a personal notification
What you get

Meeting notes that show up ready to send

You get polished meeting minutes with action items assigned and delivered to your team automatically.

What you get

A PDF of meeting minutes, tasks assigned in Google Tasks, and notifications sent to each attendee.

What you need

An OpenAI account and a Google Workspace account, plus a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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