Reconcile invoices against bank statements automatically with AI

Automatically matches bank transactions to open invoices using AI and flags anything that needs a closer look.

How the work actually flows

It branches. Exactly one path is taken; a person is alerted when a step fails.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig(["daily reconciliation schedule"]):::trigtime s0[("pull invoices and bank statement")]:::store s1["extract statement text via ocr"]:::task s2["ai match transactions to invoices"]:::task s3[("produce reconciliation table")]:::store trig --> s0 s0 --> s1 s1 --> s2 gx{"× match confidence level"}:::gate s2 --> gx p00["mark as matched"]:::task gx -->|"confident match"| p00 p10["flag for review"]:::task gx -->|"low confidence"| p10 jn{"○ reconciliation table"}:::gate p00 --> jn p10 --> jn jn --> s3 out[/"daily reconciliation table produced"/]:::out pay{{"hours saved on manual matching"}}:::pay s3 --> out out --> pay esc(("Alerts a person")):::human s2 -. "if it fails" .-> esc esc -.-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsImage & Media ProcessingFinance & Accounting
Connects
OpenAIMistral AIMicrosoft ExcelMicrosoft OneDrive
Featured in

The problem it solves

Matching bank statement lines against open invoices by hand is slow, repetitive, and easy to get wrong when you're moving fast. Every day spent scanning statements line by line is a day not spent running the business.

Who it fits

Finance and accounting teams who handle daily cash reconciliation.

How it works

  1. Invoice records and the daily bank statement are pulled in automatically
  2. Bank statement PDFs are read using OCR and cleaned into a usable format
  3. AI compares each transaction to the invoice list and scores how confident the match is
  4. Unmatched or uncertain items are flagged for manual review
  5. A reconciliation table is produced showing matches, gaps, and summary numbers
What you get

Transactions matched and ready for sign-off

You get a daily reconciliation table matching bank transactions to invoices, with anything uncertain flagged for your review.

What you get

A reconciliation table showing matched invoices, unmatched items, and confidence scores.

What you need

An OpenAI API key, a Mistral OCR API key, and a Microsoft OneDrive or Excel account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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