Find B2B leads and send personalized cold emails automatically

Scrapes business leads by keyword and location, writes a personalized email for each, and sends it via Gmail.

How the work actually flows

A straight line. Runs once per each business found; a person is alerted when a step fails.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(("you enter search criteria")):::human s0["scrape matching businesses"]:::svc s1[["extract contact and write email"]]:::mi s2["send cold email"]:::task s3[("log lead status")]:::store trig --> s0 s0 -->|"one per each business found"| s1 s1 --> s2 s2 --> s3 out[/"personalized cold emails sent"/]:::out pay{{"outreach at scale without manual work"}}:::pay s3 --> out out --> pay esc(("Alerts a person")):::human s2 -. "if it fails" .-> esc esc -.-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepAn outside serviceRuns once per itemA personA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Lead Generation & ProspectingEmail AutomationMessaging & NotificationsSpreadsheet & Database OpsSurvey & Feedback
Connects
ApifyOpenAIGmailGoogle SheetsTelegram

The problem it solves

Building a list of prospects and writing a personalized email to each one eats up hours you don't have. You end up sending generic emails or falling behind on outreach, and losing track of who you've already contacted.

Who it fits

Freelancers, agencies, and sales teams who want to run B2B outreach without manual prospecting.

How it works

  1. You enter a business type and location to search for
  2. The system scrapes matching businesses and their websites
  3. AI extracts a contact email and writes a personalized cold email in your chosen tone
  4. Gmail sends each email with a short delay between messages
  5. Every lead and its status is logged, with alerts sent for any that fail
What you get

Cold emails that turn into meetings

You get a list of matching local businesses with personalized cold emails written and sent automatically to each one you find.

What you get

A spreadsheet of enriched leads, sent cold emails, and status alerts for any that failed.

What you need

An Apify account, an OpenAI API key, a Gmail account, and a Google Sheets account. A Telegram account is optional for alerts.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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