Log academic publications from staff pages into Google Sheets

Pulls publication lists from staff profile pages and organizes them into Google Sheets automatically.

How the work actually flows

A straight line. Runs once per each staff member's profile page.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["scheduled staff page check"]):::trigtime s0[["visit staff profile pages"]]:::mi s1["extract publication details"]:::task s2[("log publications to spreadsheet")]:::store s3["send confirmation email"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"organized spreadsheet of publications"/]:::out pay{{"up to date record without manual page checking"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationDocument Processing & OCRSpreadsheet & Database OpsWeb Scraping & Data CollectionSurvey & Feedback
Connects
Google SheetsGmailOpenAI

The problem it solves

You need an up-to-date list of your faculty's or team's publications, but pulling that information from individual staff pages one by one takes hours. Keeping a shared, organized record is tedious enough that it often falls behind.

Who it fits

University departments, research offices, or academic administrators tracking faculty publication output.

How it works

  1. The system visits staff profile pages and reads the publication listings.
  2. AI extracts each publication's details and sorts them by type.
  3. The publications are logged into an organized spreadsheet, sorted by year.
  4. A notification email confirms the update is complete.
What you get

Publications you never manually looked up

You get faculty publication lists automatically compiled and organized in a shared spreadsheet.

What you get

An organized, sortable spreadsheet of publications plus an email confirmation.

What you need

A Google Workspace account for Sheets and Gmail, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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