Automatically prioritize new tasks in your Todoist inbox

Reviews new items in your Todoist inbox and assigns each one a priority based on your projects automatically.

How the work actually flows

A straight line. Runs once per each unsorted inbox task.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["scheduled inbox review"]):::trigtime s0[["compare task to your projects"]]:::mi s1["apply priority level"]:::task trig --> s0 s0 --> s1 out[/"every inbox task prioritized"/]:::out pay{{"start the day with clear priorities"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationProject & Task Management
Connects
TodoistOpenAI

The problem it solves

Tasks pile up in your inbox faster than you can sort them, so the important ones get buried under everything else. Every morning starts with the same manual triage instead of actually getting to work.

Who it fits

Solo operators and managers who use Todoist and want their inbox triaged without manual sorting.

How it works

  1. New tasks land in your Todoist inbox
  2. On a schedule, the system reviews each unsorted task
  3. AI compares each task against your list of projects
  4. A priority level is applied to every task automatically
What you get

Tasks sorted the instant they land in your inbox

Every new task in your inbox gets the right priority automatically, so your list stays organized.

What you get

A Todoist inbox where every task already has a priority set.

What you need

A Todoist account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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