Answer customer questions on WhatsApp automatically with AI

An AI assistant answers customer questions on WhatsApp using your own product info and logs every issue for follow-up.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"customer sends whatsapp message"]:::trig s0["check message is question"]:::task s1["look up product info"]:::task s2["generate whatsapp reply"]:::task s3[("log issue to spreadsheet")]:::store trig --> s0 s1 --> s2 s2 --> s3 gx{"× message is a text question"}:::gate s0 --> gx p00["look up answer"]:::task gx -->|"is question"| p00 p10["ignore message"]:::task gx -->|"not a question"| p10 p00 --> s1 p10 --> s1 out[/"instant answered support conversation"/]:::out pay{{"customers get answers anytime"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsMessaging & NotificationsSpreadsheet & Database OpsCustomer Support & Ticketing
Connects
WhatsAppGoogle SheetsGoogle DocsOpenAI

The problem it solves

Customers message you on WhatsApp at all hours asking the same questions about pricing, features, or problems, and you can't always respond right away. Keeping a record of who asked what and whether it got resolved is hard when it all happens in chat.

Who it fits

A support team or business that fields repeat customer questions over WhatsApp.

How it works

  1. A customer sends a message on WhatsApp
  2. The AI assistant checks it's a text question and looks up relevant product info
  3. It answers in a clear, WhatsApp-friendly reply using your own documents and spreadsheets
  4. The conversation is remembered so follow-up questions make sense
  5. The issue is logged to a spreadsheet for tracking
What you get

Customer questions answered without waiting on staff

Your customers get instant, accurate answers to their questions on WhatsApp any time of day.

What you get

Instant, on-brand answers to customer questions and a logged record of every support conversation.

What you need

A WhatsApp business messaging account, a Google Sheets and Google Docs account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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