Capture and qualify new real estate leads from WhatsApp automatically

Logs every WhatsApp inquiry about a property as a lead automatically, so none get lost in the chat.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"whatsapp inquiry received"]:::trig s0["extract and format phone number"]:::task s1[("check database for existing lead")]:::store trig --> s0 s0 --> s1 gx{"× is contact a known lead"}:::gate s1 --> gx p00["create lead record with timestamp"]:::task gx -->|"new contact"| p00 p10["no action taken"]:::task gx -->|"already known"| p10 p00 --> out p10 --> out out[/"lead logged in database"/]:::out pay{{"no whatsapp inquiry falls through cracks"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Messaging & NotificationsSpreadsheet & Database OpsAPI & Webhook IntegrationScheduling & CalendarReal Estate & Property
Connects
WhatsAppSupabase
Featured in

The problem it solves

Buyers and renters message your agency on WhatsApp asking about listings, pricing, and viewings, and it's easy to lose track of who's already reached out. Your team spends time re-entering the same contact details instead of following up.

Who it fits

Best for a real estate agency, property manager, or realtor handling a high volume of WhatsApp inquiries.

How it works

  1. Triggers when a buyer or renter sends a WhatsApp message
  2. Extracts and formats their phone number
  3. Checks your database to see if they're already a known lead
  4. Creates a new lead record with the contact channel and timestamp if they're new
What you get

Every inquiry turned into a tracked lead

Every WhatsApp inquiry about a property becomes a tracked lead automatically, so none get lost in the chat.

What you get

An up-to-date lead database ready to feed into follow-ups or your CRM.

What you need

A WhatsApp business messaging setup and a Supabase database.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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