Get a monthly report of staff holidays and sick days by email

Each month, the system scans your team calendars and emails you a summary of holidays and sick days.

How the work actually flows

A straight line. Runs once per each employee.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["first of every month"]):::trigtime s0["check team calendar"]:::svc s1["find holiday and illness events"]:::task s2[["total days per employee"]]:::mi s3["send summary email"]:::svc trig --> s0 s0 --> s1 s1 -->|"one per each employee"| s2 s2 --> s3 out[/"monthly attendance summary email"/]:::out pay{{"accurate records without manual tracking"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationScheduling & Calendar
Connects
Google Calendar

The problem it solves

Tracking who was out sick or on holiday each month means digging through everyone's calendar by hand. It's tedious, easy to forget, and hard to keep an accurate record for payroll or HR.

Who it fits

Small business owners or HR managers who track staff attendance through Google Calendar.

How it works

  1. On the first of each month, the system checks your team's Google Calendar
  2. It finds any event marked as Holiday or Illness
  3. It totals up the days for each person
  4. A summary email is sent with the full list
What you get

Attendance patterns you see every month

Each month, an emailed summary of staff holidays and sick days lands in your inbox, pulled straight from your team calendars.

What you get

A monthly email summarizing each employee's holiday and sick days.

What you need

A Google Workspace account with shared calendars and an email sending service.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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