Sort incoming Gmail messages with AI and get WhatsApp alerts

Every new email is automatically categorized by AI, with instant WhatsApp alerts and suggested actions.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Transient Trigger (23)

flowchart TD trig>"new email arrives"]:::trig s0["read new email"]:::task s1["categorize email with ai"]:::task trig --> s0 s0 --> s1 gx{"× is email important"}:::gate s1 --> gx p00["send whatsapp alert"]:::task gx -->|"important email"| p00 p10["filter out email"]:::task gx -->|"low priority email"| p10 p00 --> out p10 --> out out[/"important email flagged instantly"/]:::out pay{{"faster response to key messages"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
AI Agents & Autonomous SystemsEmail AutomationMessaging & Notifications
Connects
GmailOpenAIWhatsApp

The problem it solves

Your inbox fills up with a mix of urgent messages, promotions, and everything in between, and sorting through it all to find what actually matters eats up time every day.

Who it fits

Busy professionals and business owners who get a high volume of email and want the important messages flagged instantly.

How it works

  1. A new email arrives in Gmail
  2. AI reads the email and assigns it a category
  3. A WhatsApp alert is sent with a suggested action
  4. Low-priority or promotional emails are filtered out automatically
What you get

Priority emails flagged for you to act on

You get an instant WhatsApp alert with a suggested action whenever an important email lands in your inbox.

What you get

An organized inbox and a WhatsApp alert for every important email with a suggested next step.

What you need

A Gmail account, an OpenAI API key, and a WhatsApp Business API connection.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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