Sort incoming business documents in Google Drive with AI

Reads new documents added to Google Drive and automatically sorts invoices, orders, and delivery notes into the right folder.

How the work actually flows

From the manual situation today to what runs on its own.

flowchart TD trig>"New file uploaded to Drive"]:::trig s0["Text extracted from file"]:::task trig --> s0 s1["AI classifies document type"]:::task s0 --> s1 s2["Unclear files flagged"]:::task s1 --> s2 out[/"File moved to right folder"/]:::out s2 --> out pay{{"Clean, organized drive"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Document Processing & OCRFile & Cloud StorageFinance & Accounting
Connects
Google DriveDeepSeek

The problem it solves

New invoices, purchase orders, and delivery notes land in a shared drive faster than anyone can file them. Sorting each one by hand means opening files, reading them, and dragging them into the right folder every single day. Anything unclear or hard to read just adds to the backlog.

Who it fits

A business or accounting team that receives a steady stream of invoices, orders, and delivery notes to file.

How it works

  1. A new document is uploaded to the watched Google Drive folder
  2. Text is pulled from PDFs directly, and scanned images go through OCR
  3. AI reads the content and classifies it as an invoice, order, or delivery note
  4. Unclear or unreadable files are set aside for manual review
  5. Each file is moved automatically into its matching Google Drive folder
What you get

Invoices and orders that land in the right folder

Your invoices, orders, and delivery notes get filed into the right folder in Google Drive the moment they arrive.

What you get

A tidy Google Drive with every document filed into the correct folder, and unclear ones flagged for review.

What you need

A Google Workspace account and a DeepSeek AI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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