Sort invoices and delivery notes into Google Drive automatically

Watches a Drive folder and uses AI to read, classify, and file invoices, orders, and delivery notes for you.

How the work actually flows

From the manual situation today to what runs on its own.

flowchart TD trig>"New file uploaded to Drive"]:::trig s0["Reads text or scans image"]:::task trig --> s0 s1["AI identifies document type"]:::task s0 --> s1 s2["Routes to matching folder"]:::task s1 --> s2 out[/"Files filed automatically"/]:::out s2 --> out pay{{"Drive stays organized"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Document Processing & OCRFile & Cloud StorageFinance & Accounting
Connects
Google DriveDeepSeekTesseract OCR

The problem it solves

New invoices, purchase orders, and delivery notes land in your shared drive all day, and someone has to open each one and drag it to the right folder. Files that don't get sorted right away get lost or misfiled, slowing down bookkeeping and vendor follow-up.

Who it fits

Operations or finance teams that handle a steady stream of invoices, purchase orders, and delivery notes.

How it works

  1. A new file appears in your Drive intake folder
  2. The system reads text from PDFs and scans images with OCR
  3. AI reads the content and identifies the document type
  4. The file moves automatically into the matching folder for invoices, orders, or delivery notes
  5. Anything unclear or unreadable goes to a manual review folder instead of being misfiled
What you get

Invoices filed correctly without you touching them

Every invoice, order, and delivery note that lands in your Drive folder gets read, classified, and filed automatically in the right place.

What you get

A Drive folder structure that stays organized automatically, with each document filed under the right category.

What you need

A Google Workspace account with Drive access and a DeepSeek API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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