Automate Calendly account setup and removal with HR approval

flowchart TD trig>"new hire or departure form submitted"]:::trig s0[("log request to spreadsheet")]:::store s1["draft approval email"]:::svc s2["create or remove Calendly account"]:::task s3[("update spreadsheet status")]:::store trig --> s0 s0 --> s1 s2 --> s3 hg(("HR approves the request")):::human s1 --> hg hg -->|"approved"| s2 hg -. "sent back" .-> s1 gx{"× new hire or departure"}:::gate s1 --> gx p00["create Calendly account"]:::task gx -->|"new hire"| p00 p10["remove Calendly account"]:::task gx -->|"departure"| p10 jn{"○ update status"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"Calendly access created or removed"/]:::out pay{{"no forgotten access changes for staff"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff