Mirror personal Google Calendar events onto your Outlook calendar

Copies new or canceled personal calendar events from Google Calendar into your work Outlook calendar automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"calendar event created or canceled"]:::trig s0["read calendar event details"]:::task s1["check if created or canceled"]:::task trig --> s0 s0 --> s1 gx{"× event created or canceled"}:::gate s1 --> gx p00["copy event to outlook"]:::task gx -->|"event created"| p00 p10["find matching outlook event"]:::task gx -->|"event canceled"| p10 p11["delete matching event"]:::task p10 --> p11 p00 --> out p11 --> out out[/"outlook calendar mirrors google calendar"/]:::out pay{{"coworkers see accurate availability automatically"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Scheduling & Calendar
Connects
Google CalendarOutlook

The problem it solves

You keep personal appointments in Google Calendar and work meetings in Outlook, so coworkers can't see when you're actually busy. Manually re-entering personal events into your work calendar, and remembering to remove them when plans change, is easy to forget.

Who it fits

Anyone who keeps separate personal and work calendars but wants coworkers to see accurate availability.

How it works

  1. A new event created in Google Calendar triggers the system
  2. The event details are copied into your Outlook calendar
  3. If you cancel the event in Google Calendar, the system finds the matching Outlook event
  4. It deletes the matching event and emails you a confirmation of the cancellation
What you get

Calendars that stay in sync automatically

You get your personal calendar events mirrored onto your work calendar so coworkers always see your true availability.

What you get

A synced Outlook calendar that mirrors your personal Google Calendar events, plus a cancellation notice by email.

What you need

A Google account and a Microsoft 365 or Outlook account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Website chatbot that answers questions and books meetings

Answers visitor questions from your knowledge base, books meetings on your calendar, and hands off tickets when needed.

Standard

Generate personalized calendar views in Baserow for every record

Builds a separate, filtered calendar for each customer, employee, or product that you can import anywhere.

Standard

Sort and prioritize your Outlook inbox automatically

Reads every new Outlook email, sorts it by priority, alerts you on the urgent ones, and books meetings automatically.

Advanced

Send calendar reminders by email and text automatically

Turns Google Calendar into an automatic reminder system with daily emails, text alerts, and a live dashboard.

Advanced
Back to the AI Playbook