Sort and prioritize your Outlook inbox automatically

Reads every new Outlook email, sorts it by priority, alerts you on the urgent ones, and books meetings automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email arrives"]:::trig s0["read incoming email"]:::task s1["classify email by ai"]:::task trig --> s0 s0 --> s1 gx{"× what type of email"}:::gate s1 --> gx p00["move to priority folder"]:::task gx -->|"high priority"| p00 p01["send telegram alert"]:::task p00 --> p01 p10["file away quietly"]:::task gx -->|"low priority"| p10 p20["create calendar event"]:::task gx -->|"meeting request"| p20 p21["send telegram confirmation"]:::task p20 --> p21 p01 --> out p10 --> out p21 --> out out[/"sorted inbox with alerts and events"/]:::out pay{{"never miss urgent emails"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsKnowledge Base & RAGEmail AutomationMessaging & Notifications
Connects
OutlookGoogle CalendarTelegramOpenAIGemini

The problem it solves

Your inbox is a mix of urgent client emails, newsletters, and meeting requests all jumbled together, and it's easy to miss something important while digging through the noise.

Who it fits

Busy professionals or executives who get a high volume of email every day.

How it works

  1. A new email arrives in your Outlook inbox
  2. AI reads and classifies it as high priority, low priority, or a meeting request
  3. High priority emails move to a dedicated folder with an instant Telegram alert
  4. Newsletters and low-value emails are filed away quietly
  5. Meeting requests are turned into calendar events automatically, with a Telegram confirmation
What you get

Urgent emails flagged the moment they land

You get your inbox sorted automatically, with urgent messages flagged right away and meeting requests turned into calendar events.

What you get

A sorted inbox, an automatically updated calendar, and instant alerts for what matters.

What you need

A Microsoft Outlook account, a Google Calendar account, an OpenAI or Gemini API key, and Telegram.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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