Score and route new WhatsApp leads automatically with AI

Scores every inbound WhatsApp message, replies to hot leads instantly, and logs everything to a spreadsheet.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Transient Trigger (23)

flowchart TD trig>"whatsapp message arrives"]:::trig s0["score message for interest"]:::task s1["classify lead temperature"]:::task s2["send instant reply"]:::task s3[("log lead and alert team")]:::store trig --> s0 s0 --> s1 s2 --> s3 gx{"× how hot is the lead"}:::gate s1 --> gx p00["send instant reply"]:::task gx -->|"hot or warm lead"| p00 p10["skip reply"]:::task gx -->|"cold lead"| p10 jn{"○ continue to logging"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"hot leads answered instantly and logged"/]:::out pay{{"no promising lead sits unanswered"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Lead Generation & ProspectingMessaging & NotificationsSpreadsheet & Database OpsAPI & Webhook Integration
Connects
WhatsAppOpenAIGoogle SheetsSlack

The problem it solves

Inbound WhatsApp leads arrive faster than your team can read and respond to them, so it's hard to tell who's ready to buy right now. Hot leads can sit unanswered while your team is busy replying to people who were never going to convert.

Who it fits

Sales teams or small businesses fielding inbound leads through WhatsApp.

How it works

  1. A new WhatsApp message arrives from a lead
  2. AI scores the message from 1 to 100 based on interest
  3. The lead is sorted into hot, warm or cold
  4. Hot and warm leads get an instant automatic reply
  5. Every lead is logged to a spreadsheet and posted to your team's Slack channel
What you get

Hot WhatsApp leads answered instantly

Every WhatsApp lead gets scored automatically, your hottest prospects hear back right away, and your team sees it all logged in one place.

What you get

An instant reply to promising leads, a spreadsheet log of every lead, and a Slack alert for your team.

What you need

A WhatsApp business messaging account, an OpenAI API key, a Google Sheets account, and a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Back to the AI Playbook