Sync approved time off from Everhour into Google Calendar

Automatically adds approved time off from Everhour to a shared Google Calendar so everyone can see who's out.

How the work actually flows

It branches. Exactly one path is taken; runs once per each day of the approved absence.

Pattern: Multiple Instances without Synchronization (12) · Exclusive Choice (4)

flowchart TD trig(["scheduled check for approved leave"]):::trigtime s0[["create all-day calendar events"]]:::mi s1["monitor request for changes"]:::task trig --> s0 s0 --> s1 gx{"× did the request change or cancel"}:::gate s1 --> gx p00["update matching calendar event"]:::task gx -->|"request changed"| p00 p10["remove calendar event"]:::task gx -->|"request canceled"| p10 p00 --> out p10 --> out out[/"calendar synced with approved leave"/]:::out pay{{"team always knows who is out"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Scheduling & Calendar
Connects
EverhourGoogle Calendar

The problem it solves

You track time off in one system but the team plans around a calendar, so someone has to manually copy every approved absence over. If a request changes or gets canceled, the calendar often doesn't get updated to match.

Who it fits

Managers or HR/Ops teams who track absences in Everhour and want the team calendar to stay accurate.

How it works

  1. On a regular schedule, the system checks for approved time off in Everhour
  2. Each day of an approved absence becomes an all-day event on Google Calendar
  3. If a request changes, the matching calendar event is updated
  4. If a request is canceled, the calendar event is automatically removed
What you get

Team calendar that always matches approved time off

You get your shared team calendar updated automatically whenever time off is approved, changed, or canceled in Everhour.

What you get

An always-current Google Calendar showing exactly who is out and when.

What you need

An Everhour account with API access and a Google Calendar.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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