Forward WhatsApp messages and media into your support inbox

Every WhatsApp message and file a customer sends is automatically copied into your support desk.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"customer sends whatsapp message"]:::trig s0["matches customer to contact"]:::task s1[("message appears in inbox")]:::store trig --> s0 gx{"× is message text or media"}:::gate s0 --> gx p00["forwards text as message"]:::task gx -->|"text message"| p00 p10["uploads media file"]:::task gx -->|"media file"| p10 jn{"○ lands in support inbox"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"whatsapp conversations logged centrally"/]:::out pay{{"no more missed customer messages"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneKnowledge Base & RAGMessaging & NotificationsDocument Processing & OCRSpreadsheet & Database Ops
Connects
WhatsAppChatwoot

The problem it solves

Customers message you on WhatsApp but your support team lives in a separate helpdesk tool, so those conversations get missed or handled outside your normal process. Photos, voice notes, and documents customers send often get lost entirely.

Who it fits

A support or customer service team that talks to customers on WhatsApp but manages tickets in a separate helpdesk system.

How it works

  1. A customer sends a text, photo, video, document, or voice note on WhatsApp.
  2. The system identifies the customer and matches them to an existing contact.
  3. Text is forwarded as a message and media files are uploaded automatically.
  4. The message appears in your support desk inbox, ready for an agent to answer.
What you get

Every WhatsApp message waiting in one inbox

Every WhatsApp message, photo, and voice note your customers send lands directly in your support desk, ready for an agent to answer.

What you get

A complete, centralized record of every WhatsApp conversation inside your support desk.

What you need

A WhatsApp Business API connection and a Chatwoot support desk account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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