Let patients register and book appointments over WhatsApp

Patients text, send a photo, or leave a voice note on WhatsApp and the AI registers them or books an appointment.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"patient sends whatsapp message"]:::trig s0["interpret patient request"]:::task s1["send confirmation message"]:::task trig --> s0 gx{"× registration or appointment"}:::gate s0 --> gx p00["collect patient details"]:::task gx -->|"registration path"| p00 p01["create patient record"]:::task p00 --> p01 p10["check doctor availability"]:::task gx -->|"appointment path"| p10 p11["book appointment slot"]:::task p10 --> p11 jn{"○ return to patient"}:::gate p01 --> jn p11 --> jn jn --> s1 out[/"patient registered or appointment booked"/]:::out pay{{"reduces front desk workload"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsVoice & PhoneMessaging & NotificationsDocument Processing & OCRScheduling & Calendar
Connects
WhatsAppMySQL
Featured in

The problem it solves

Front desk staff spend hours registering new patients and booking appointments over the phone. Patients calling during busy hours often wait on hold, and mistakes creep in when details are typed in a rush.

Who it fits

Medical clinics and healthcare practices that want to handle patient intake and scheduling without tying up staff.

How it works

  1. A patient sends a message, photo, document, or voice note on WhatsApp
  2. The AI figures out what the patient needs, registration or an appointment
  3. It collects the required details through a natural conversation
  4. It checks doctor availability and books the slot, or creates the patient record
  5. The patient gets a confirmation message back
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes freed front desk hours are put to other work and that call length stays the same across patients.

What you get

A new patient record or a booked appointment, saved directly to your practice's database.

What you need

A WhatsApp Business account, a MySQL database, and an AI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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